Community board members - base role description

These responsibilities considered part of the basic role for community board members and the board chair.

Representation and advocacy

  • Representing and acting as an advocate for the interests of their community.
  • Considering and reporting on all matters referred to them by the council, or any matters of interest or concern to the community board.
  • Communicating with community organisations and special-interest groups in the community.
  • Bringing the views of their community to the attention of council.
  • Listening to the concerns of their community on issues pertaining to the community board.
  • Maintaining an overview of services provided by the council in the community, and commenting on any services delivered by the parent council.
  • Maintaining contact with various community representatives and other local stakeholders.
  • Championing causes which best relate to the interests of their community and campaigning for the improvement of the quality of life in their community.


  • Participating constructively and effectively in the good governance of the community board as a whole.
  • Understanding and ensuring that basic principles of good governance are a part of the approach of the community board.
  • Understanding and respecting the differing roles of community board chair and community board members; the roles of the parent council’s Mayor, Deputy Mayor, committee chairs / portfolio holders and Councillors; and the very different roles of the managers and staff of the parent council with whom the community board might work.
  • Recognising that the governance role does not extend to operational matters or to the management of any implementation.
  • Having a good understanding of the community board processes set out in the Standing Orders that determine how community board meetings are run and how decisions are made.
  • Developing and maintaining a working knowledge of council services, management processes, powers, duties and constraints.
  • Ensuring familiarity with agendas and other community board reports before meetings of the community board.
  • Being familiar with and complying with the statutory requirements of a community board member.
  • Identifying, being aware of and declaring any potential personal conflicts of interest, whether these are pecuniary or non-pecuniary.